Camera ready Submission

General Information:

• Please adhere to the following steps to prepare and submit your camera ready version by September 30, 2017. Authors need to register their papers by October 7, 2017 using registration page (One paper MUST have at least one paid Full Registration by October 7, 2017.). Authors who have not registered by this deadline will not have their papers published in the conference proceeding.


STEP 1- Manuscript revision: please revise your paper to make the necessary changes according to the reviews. You are highly recommended to take all comments of the reviewers seriously when preparing your final submission. Special care should be taken to requests for a better clarity, quality of English and writing. The camera-ready version of your paper should not exceed 6 pages, including all figures, tables, and references (Charge applies to extra pages beyond 6 pages limit.).


STEP 2 - Important deadlines

PAPER DEADLINE: Final paper is due by September 30 2017.

COPYRIGHT DEADLINE: A signed copyright release form is due by September 30 2017.


STEP 3: Important Information about Preparing your Paper

The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. The IEEE digital libraries are the primary delivery method, especially the IEEE Xplore digital library. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

We now offer conferences free access to PDF eXpress™, the IEEE's online file conversion/PDF validation tool, to assist authors in preparing suitable electronic files of their final papers. PDF eXpress™ helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

PDF eXpress™ is not a file submission system and does not capture files. An author's file simply passes through the system returning a PDF file or an error report.

After using PDF eXpress™, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 7).


• STEP 4: Formatting your Paper

Your final papers MUST be formatted to IEEE Computer Society Proceedings Manuscript Formatting Guidelines - US Letter size - No page number (see link to "formatting instructions" below). It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to PDF eXpress™. .


Formatting Instructions:

• STEP 5: PDF eXpress Online File Conversion/PDF Validation Tool

5.1) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is LETTER (8.5" x 11").


Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

5.2) If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:

  • Postscript
  • Microsoft Word
  • Freelance
  • PageMaker
  • FrameMaker
  • Word Pro
  • WordPerfect
  • QuarkXpress*
  • Rich Text Format
  • (La)TeX (DVI and all support files required)*

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

5.3) PDF eXpress is available for use now!:

1. Go to
2. Click button: "First time logging in PDF eXpress click here"
3. Enter Conference ID: 42082X
4. Enter your email address
5. Choose a password
6. Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).
7. Upload either your source file or PDF file for Conversion; and/or PDF Checking
8. Use PDF eXpress to obtain an IEEE Xplore-compatible PDF file.

  • The site contains extensive instructions, resources, and helpful hints.
  • Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
  • You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
  • Technical support via email and telephone is available if you experience trouble in creating your PDF.
  • If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.
If you have any questions, please do not hesitate to contact your editor or the IEEE PDF help desk at If you have technical questions regarding PDF eXpress Web site, please contact the PDF eXpress support staff at support@incontrolproductions.nets.


• STEP 6: Submitting a Copyright Release Form

Please have the completed IEEE Copyright Form (IES 2017 Copyright Form can be found in PDF or DOCX format), sign it and email to In your email, please also indicate the paper number. This copyright release form MUST be COMPLETED when you are submitting your paper.

Please note: You are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.


• STEP 7: Final Paper PDF File Submission

After completing all above steps, please log in to EasyChair ( ) by using the submission account, and submit the following files:
- the final PDF version of your paper,

- the zip file containing either all LaTeX source files or Word document.


All accepted and presented papers will be published by IEEE and will be included in the IEEE Xplore. IES reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.

If you have any questions, please feel free to contact us at: